UC San Diego SearchMenu

Types of Accommodations

Classroom and Lab Accommodations

Students are responsible for meeting with faculty as soon as they obtain their Authorization for Accommodation (AFA) letters and submitting copies of their AFA letters for each course before accommodations can be received. Faculty should keep a copy of the AFA for their records, and sign all other copies of the AFA, particularly if faculty choose to have students work with OSD Academic Liaisons or teaching assistants.

Since lab accommodations may vary greatly given the type of lab and the students' limitations, students are encouraged to contact faculty responsible for the lab as soon as possible after enrolling.

If students need to request accommodations in Undergraduate Chemistry Lab classes, please contact Shelia Kennedy, CHO, Safety Coordinator at 858.534.0221 or s1kennedy@ucsd.edu

If students need to request accommodations in Undergraduate Biology Lab classes, please contact Mandy Butler at 858.534.3018 or mabutler@ucsd.edu.

Accommodations Provided Directly by the OSD

Adaptive Technology

The OSD provides access to adaptive technology on campus including Kurzweil, JAWS, Dragon Naturally Speaking, etc. For further information and assistance, please contact the OSD at 858.534.4382 or osd@ucsd.edu and schedule an appointment with Adrian Contreras, Coordinator of Support Services.

Alternative Formats

Students who require alternative formats (Electronic texts, Braille, large print) as an accommodation must be prepared to plan ahead. Students will work in collaboration with Adrian Contreras, Coordinator of Support Services, to obtain alternative formats. To schedule appointments with Adrian, please contact the OSD at 858.534.4382 or osd@ucsd.edu.

Students must enroll in classes, obtain AFA letters, and acquire course materials before alternative formats can be provided.

Captioning and Sign Language Interpreting Services

Students requesting captioning or sign language interpreting services must be registered with the OSD, obtain an Authorization for Accommodation (AFA) letter, and have captioning or sign language interpreting services listed as an accommodation. Appointments with a Disability Specialist may be made by calling 858.534.4382 or emailing the OSD at osd@ucsd.edu. At or before the first meeting, students should complete the OSD Intake Form and the Consent Form and provide a copy of an audiogram, or other appropriate paperwork to document current functional limitations due to an auditory processing disorder.

Once the Disability Specialist and student have met and agreed upon accommodations for a given quarter, an Authorization for Accommodation (AFA) letter will be issued. The student is then responsible for contacting Mary Jo Varah, Interpreter and Captioning Coordinator, at deaf-hohrequest.@ucsd.edu and providing the following information at least one week in advance:

  • Course Name and Section Number
  • Professor’s Name
  • Days and Dates the Course is Held
  • Time that the Course Begins and Ends
  • Location (Building, Room Number)
  • Address and Name for off-campus locations
  • Describe the situation (seminar, final exam review, lecture)
  • Technical or Specialized Vocabulary (If yes, describe type.)
  • Names of particular captionists or interpreters that you prefer (Every effort will be made to fulfill your request.)

If you are unable to attend class or will arrive late, contact us at deaf-hohrequest@ucsd.edu at least 72 hours in advance or as soon as you become aware of the schedule change.

Captioning and interpreting services will be suspended if students miss four or more events where captioning and interpreting are scheduled to be provided. Students will need to meet with their Disability Specialists in order to have services reinstated.

If students have changes to their course schedules or classroom locations, concerns about the quality of captioning/interpreting provided, and/or need captioning/interpreting for non-academic UC San Diego sponsored events, please email us at deaf-hohrequest@ucsd.edu

Note-taking

Students have three options for securing notes for classes. The note-taking options for which the student is eligible is listed on the AFA letter. Students may choose only one note-taking option for each course. Before submitting requests for note-taking, determine if note-taking is necessary for a particular class. For example, most labs, seminars, open discussion forums, performance art (dance) and conversational courses are not suited for note-taking, so you may want to explore other accommodation options (such as audio recordings of lectures) with your Disability Specialist.

1. Associated Student Lecture Notes (ASLN)
a) Check with your faculty or the ASLN office (http://lecturenotes.ucsd.edu/) to see if notes are available for your classes.
b) If notes are available and you choose this option, you must present your AFA letter to the ASLN office.
c) If ASLN is not offering notes for the current quarter, you can discuss accessing archived ASLN notes, if available, with your Disability Specialist. An updated AFA letter will need to be obtained.

2. Self-Selected Note-takers
a) Students may choose to find a classmate to serve as a note-taker; this is the fastest and most effective way to secure a note-taker.
b) If this option is selected, students need to send note-takers to the OSD to meet with Jill Gruner, Administrative Assistant, or Adrian Contreras, Coordinator of Support Services.

3. Peer Note-taking
a) Students may send an email to Adrian Contreras, Coordinator of Support Services, at osdnotes@ucsd.edu and provide the course name and section for each class. Students need to indicate their preference for receiving emailed notes and reviewing sample notes, when available. If a note-taker becomes available for any class requested, the OSD will notify the student via email. The OSD will make best efforts to secure note-takers in a timely manner.

If a student withdraws from or drops a class and has put in a request or is receiving notes, the student must notify the OSD immediately at osdnotes@ucsd.edu and notify us of the change.

Exam/Quiz Accommodations

All exam/quiz accommodations are provided within each academic department unless a student needs adaptive equipment such as JAWS, Kurzweil, etc. Students are urged to discuss exam/quiz accommodation arrangements with faculty as soon as students obtain their Authorization for Accommodation (AFA) letters from the OSD. Once exam/quiz accommodation arrangements have been established for the quarter, studentsmust contact faculty or the OSD Academic Liaison/Teaching Assistant (as appropriate) at least 72 university business hours (3 business days) in advance to CONFIRM accommodation arrangements (i.e., where you will take the exam/quiz, how you will obtain accommodations, etc.)

Students are responsible for starting the exam/quiz ON TIME. If students are eligible for extended time for exams/quizzes and students show up late, the exam/quiz time will not be extended to excuse tardiness.

Campus Living

Students who are requesting accommodations related to on-campus housing and dining are encouraged to contact the OSD as soon as possible, particularly if modifications may need to be made to physical space. Students must complete all paperwork and meet all housing deadlines; requesting accommodations does not exempt students from this process. Students who have already received housing assignments will not be reassigned to accommodate students with disabilities.

On-campus transportation assistance can be provided to students with temporary or permanent mobility impairments through ADA Transport. The OSD will determine eligibility for participation in ADA Transport, so please contact the OSD to schedule an appointment.

Program Modification

Accommodations in this area may include a reduced course load or more time to complete a program. Students need to keep in mind that eligibility for these types of accommodations does not necessarily translate into additional financial aid, so students are encouraged to contact the Financial Aid Office to determine how this may affect them financially.